What are the Different User Permissions on CoHost?

CoHost is built for modern podcast teams that don’t all do the same job and don’t need the same level of access. From marketing, sales, product, tech, and finance teams, every role interacts with the platform differently. 

That’s why CoHost uses role-based permissions to ensure each user has exactly the access they need. Plus, all plans include unlimited seats, so you can bring in as many people as you need without worrying about per-user costs. 

To learn how to add users to your CoHost account, please see this support article. 

Now, let’s dive into the different types of users and their associated permissions:

1. Full Admins / Account Owners

Full Admins (also referred to as Account Owners) have complete control over the CoHost account. This role is designed for the people responsible for overall strategy, operations, and account governance.

Permissions include:

• Access billing and invoices
• Full access to episodes and publishing tools
• View and manage analytics
• Create and manage tracking links
• Access and manage transcriptions
• Configure website settings
• Manage team members and permissions
• Manage integrations
• Control audio insertion settings
• Manage distribution settings

2. Producers / Content Managers

Producers and Content Managers are focused on creating, editing, and publishing podcast content. This role is ideal for editorial teams and day-to-day show operations.

Permissions include:

• Create, edit, and manage episodes
• Publish and manage transcriptions
• Access to audio insertion 
• Possible access to distribution tools

3. Marketing / Growth Users

Marketing and Growth users focus on performance, audience development, and campaign optimization. They help teams understand what’s working and how to grow reach.

Permissions include:

• View show analytics and performance data
• Create and manage tracking links
• Manage website settings (as applicable to campaigns and growth pages)

4. Website / Distribution Managers

This role is designed for users responsible for the public-facing presence of the podcast and its publishing infrastructure.

Permissions include:

• Manage website settings and configuration
• Update SEO-related settings and metadata
• Access transcription management (in some configurations)
• Manage distribution settings (where applicable)

5. Billing / Operations Users

Billing and Operations users are responsible for financial management and account administration rather than content production.

Permissions include:

• Access billing information and invoices
• Manage payment and subscription settings
• Limited team management access (as assigned)

6. Technical / Integration Users

Technical or Integration users support the backend systems that connect CoHost to external tools and workflows. This role is typically used by developers or operations teams.

Permissions include:

• Manage integrations (e.g., analytics, distribution, automation tools)
• Support the setup of the website or distribution infrastructure
• Limited access to other system settings, depending on configuration

7. Audio / Monetization Managers

Audio and Monetization Managers oversee inserted audio content such as ads, sponsorships, and dynamic inserts. This role is focused on revenue and monetization workflows.

Permissions include:

• Manage audio insertion (pre-roll, mid-roll, post-roll)
• Configure monetization settings for episodes
• In some cases, access episode-level settings related to ad placement

Now that you know more about CoHost roles and permissions, check out this support article to learn how to assign and manage team members.